Academic Policies and Procedures
Academic Assessment for Course Placement
Currently, all Ohio public high school students are provided the opportunity to take the ACT® or SAT® (depended on school district choice). If the exam scores are below college readiness thresholds, the student is encouraged to take the ACCUPLACER®, a test that measures current abilities in reading, writing, math, and algebra so that students can begin their work in these subjects at the appropriate levels. To provide students with all the information they need to make good scheduling decisions, students are encouraged to take the ACCUPLACER® prior to meeting with an advisor to schedule for their English (ENGL) or mathematics (MATH) courses. Selective programs may have college level ENGL/MATH requirements for admission to program courses. Contact the Testing Center in College Hall for more information. ACCUPLACER® tests are not needed if students have:
- Appropriate ACT® or SAT® scores,
- Credit for a college-level ENGL or MATH course with a grade of “D” or better within the last five years, or
- An associate degree or a higher degree. College transcripts should be submitted to the Zane State College Registrar’s Office at least two weeks prior to the planned semester of enrollment.
Academic Semester and Academic Year
The College schedules classes on a semester system. An academic semester is comprised of fifteen weeks of classes and one week of examinations and registration. The academic year consists of fall and spring semesters and a summer term.
Academic Course Load and Student Credit Hour Overload
The minimum load for a full-time student is 12 credit hours. The average load of a full-time student is 16-18 credit hours which consist of 4 or 5 courses. Information concerning class loads for students on probation is found in this catalog.
Students who want to take more than 19 credit hours during any given semester are required to obtain appropriate Department Chair or Academic Dean approval.
Catalog in Force
Requirements to earn a degree or certificate are based on the catalog which is in force at the time of the student’s initial enrollment. Students have five years to complete their degree program from initial enrollment under the catalog in force at the time of initial enrollment. However, the College reserves the right to change course offerings and academic requirements without notice. In this regard, the following guidelines determine which catalog a student must follow in meeting program requirements:
- Students may elect to complete their coursework under the most recent catalog and must comply with all of the new requirements for their program.
- Students who change majors or are admitted to selective programs must meet requirements of the catalog which is in force at the time they make said change.
- Students who transfer to another college or university and return to Zane State College will be readmitted under the catalog which is in force at the time of readmission.
- Students who do not earn any credit hours toward their degree requirements in two calendar years must satisfy requirements of the catalog in force at the time of re-enrollment.
- Dismissed students are readmitted under the catalog which is in force at the time of readmission.
Exceptions to the above may be necessary when changes in certification, accreditation, or licensure standards and changing technology mandate changes in academic requirements or in college programs.
Students who take longer than five years must meet the requirements of the most recent catalog. Questions concerning this policy should be directed to the Registrar’s Office in College Hall or email registrar@zanestate.edu.
Children on Campus Policy
The institution strives to protect an environment most conducive to teaching and learning for all enrolled students. Children who are taking part in organized scheduled activities or who are enrolled in specific classes are welcomed. Children, however, should not be brought into classrooms, laboratories, or other College facilities. This practice is disruptive to the learning process.
In case of an emergency where the student parent has no alternative but to bring the child to campus, classroom faculty or the administrative heads of other units have full discretion as to whether a child may be allowed to quietly stay in the location. These individuals may require that children be removed by the students from the setting if, in their opinion, the presence of the child is deemed to be disruptive to the learning process. For reasons of security and child welfare the institution will not permit unattended children to be left anywhere on the premises.
Selective Health Programs
Students who apply for a selective health program at Zane State College will be placed into the Associate of Science degree program as their first major while pursuing acceptance into the health program for which they applied. If the student achieves acceptance into the health program, the Associate of Science program will automatically move to the student’s second major unless the student submits a Change of Program form to either change the second major or remove it. If a prospective student is not admitted to their desired health program, the student can continue to pursue the Associate of Science degree as their first major or meet with a success coach or program advisor to select another Zane State program to pursue.
Prerequisites and Co-requisites
Certain courses assume that all students enrolled have completed another course or by some other identified requirement. The term “prerequisite” designates courses, experiences, or permission which must be satisfied before a student may enroll in that course. Courses students are required to take simultaneously in order to enroll in another course are called “co-requisites.” The Programs and Curricula section of this catalog lists prerequisites and/or co-requisites at the end of each course description. Students who enroll without having satisfied all prerequisites and/or co-requisites will be administratively removed from coursework.
Adding Courses
Students may add courses to their schedules during the first week of a full semester or term through My ZSC. Students are required to get advisor approval upon adding courses to their schedule. Courses offered in a nonstandard term may be subject to prorated dates.
After the last date to add courses, students who wish to make an addition must obtain the written approval of the faculty member teaching the course using the Course Add/Drop/Withdraw Authorization form which can be obtained from the Registrar’s Office at registrar@zanestate.edu. Schedule changes may impact billing and/or financial aid status.
Dropping Courses
During the first two weeks of a full semester or term, classes may be dropped online through My ZSC (online access may not available for students under 30 credit hours earned; students should contact their program advisor or success coach in Student Services for assistance). Courses offered in a nonstandard term may be subject to prorated dates. No entry will be made on the student’s transcript.
Refund percentages for dropped coursework is based on the Refund Time Frame stated on My ZSC at https://my.zanestate.edu/ICS/Finances/Refunds.jnz. Schedule changes may impact billing and/or financial aid status.
Withdrawing Courses
From the third week through the tenth week of a full semester, or the third week through the fifth week of an eight-week term, students may withdraw from a course on campus through My ZSC. Courses offered in a nonstandard term may be subject to prorated dates. A grade of “W” will appear on the student’s transcript for courses withdrawn. If a student ceases to attend a course without withdrawing, a grade of “FN” may be recorded.
Withdrawals may impact billing and/or financial aid status. Students who have already earned a grade for a course are ineligible to withdraw from that course.
After the last date to withdraw from courses, students who have extenuating circumstances (such as a serious medical illness or injury that prohibits the student from completing the term due to the student’s incapacitation) may submit a withdrawal request by completing a Late Withdrawal form. Appropriate documentation outlined in the form must be submitted in order to be considered. Contact the Registrar’s Office at registrar@zanestate.edu for assistance.
Testing your Faith Policy
Pursuant to Ohio Revised Code section 3345.024, the Testing Your Faith Act policy sets forth that state institutions of higher education must reasonably accommodate the sincerely held religious beliefs and practices of individual students with regard to all examinations or other academic requirements and absences for reasons of faith or religious or spiritual belief system.
Policy Guidelines
- A student may be absent for up to three days each academic semester to take holidays for reasons of faith, or religious or spiritual belief system, or to participate in organized activities conducted under the auspices of a religious denomination, church or other religious or spiritual organization.
- Zane State College shall not impose an academic penalty as a result of a student being absent as permitted in this policy.
- The College shall provide a student with alternative accommodations for examinations and other academic requirements missed due to an absence permitted in this policy, if both of the following apply:
- The student’s sincerely held religious belief or practice severely affects the student’s ability to take an examination or meet an academic requirement, and
- Not later than fourteen days after the first day of instruction in a particular course, the student provides the instructor with written notice of the specific dates for which the student requests alternative accommodations.
Procedures
- An instructor shall accept without question the sincerity of a student’s religious or spiritual belief system. An instructor shall keep requests for alternative accommodations confidential.
- An instructor shall schedule a time and date for an alternative examination, which may be before or after the time and date the examination or other academic requirements was originally scheduled, but shall due so without prejudicial effect (i.e., without negative academic impact on the student).
- The College shall make this policy available in a prominent location on its website and shall include the contact information of an individual who can provide further information about the policy.
- The College shall post a non-exhaustive list of major religious holidays or festivals for the next two academic years on its website. Each time the policy is posted, printed, or published, the College shall include a statement that the list is non-exhaustive and may not be used to deny accommodations to a student for a holiday or festival of the student’s faith or religious or spiritual belief system that does not appear on the list.
- The College shall require instructors to include in each course syllabus a statement regarding the College’s policy. The statement will include:
- A description of the general procedure for requesting accommodations, and
- Contact information for an individual at the College whom students may contact for more information about the policy.
- A student may notify the College of any grievance with regard to the implementation of this policy.
- The student may report the incident on the My ZSC site. Questions regarding this policy may be sent to the Provost and Chief Academic Officer’s office (provost@zanestate.edu).
Policy History
This policy outlines the requirements of the College, students, and faculty related to the Testing Your Faith Act. The Act was enacted by the 133rd General Assembly in House Bill 353 in 2022.
Credit/No-Credit Courses (Passed/Not Passed)
Certain courses offered at the College may be graded on a credit or no-credit basis instead of a letter grade. The College may at its discretion provide a “Passed/Not Passed” option in extreme situations (such as a health pandemic) that may impact students’ successful term completion. A student agreeing to the option of a course being graded on a credit or no-credit basis cannot later change to the option of a letter grade; other parameters may apply.
The grade of “P” will be recorded when a grade of “D” or higher is earned on a credit or no-credit basis. Credit hours earned will count toward graduation requirements (except programs that require coursework with a minimum grade policy). The grade point average will not be affected. The grade of “NP” will be recorded to indicate the course was not passed. Hours of “NP” will not count toward graduation and the grade point average will also not be affected.
No grade other than “P” or “NP” will be kept on file and students may encounter difficulty in receiving transfer credit from other institutions for courses taken on a credit/no-credit basis. Zane State College will only accept “P” grades as transfer credit if earned during spring of 2020 due to the COVID-19 pandemic.
Special Topics Courses
The Special Topics courses are designed to provide credit for special projects, workshops, and unique programs which are not listed as credit courses but could contribute substantially to a student’s background or skills in his/her program. A total of nine credit hours may be taken in Special Topics courses toward degree requirements.
Course Substitution
A student may receive approval from their program advisor to substitute coursework according to the course substitution guidelines. Such substitutions will be considered within the context of the approved curriculum and should not significantly alter expected program learning outcomes. The College builds curriculum according to business and industry needs and expectations and/or statewide transfer guidelines. Therefore, modifications to the approved course of study should be minimal. The following guidelines will apply:
- Associate degrees: Course substitutions will not exceed 12 credit hours and no more than two courses of the technical credit hours required for the two-year degree program.
- Bachelor of Applied Science (BAS): Because the student must have an associate degree to enter this program, course substitutions will not exceed 12 credit hours and no more than two courses of the technical credit hours required for the BAS degree.
- One-year certificate: Course substitutions will not exceed a total of 6 credit hours of general or basic coursework and will not be approved for technical credit hours, except with Academic Dean approval.
- Less than One-year certificate: Course substitutions are not permitted, except with Academic Dean approval.
- Students whose transcripts show course subject credit at higher levels than program requirements may have those courses applied without counting toward substitution limits.
- Technical courses can only be substituted with another technical course; general education and basic courses can only be substituted with a general education or basic course (substitution of general education courses must be in the same distribution, i.e.; math for math, art and humanities for arts and humanities, etc.).
- Course substitutions should be submitted once the student is registered.
Course substitution requires the approval of the Registrar in consultation with the area Academic Dean to ensure compliance with state requirements. If a course being substituted is not the same number of credit hours, the student is still required to meet the minimum hours required for their degree and must meet minimum technical and general/basic credit hours.
Non-Degree Seeking Students
Students may take courses at Zane State College without pursuing a degree. This is often done by those interested in learning a subject for personal growth, fulfilling professional goals, updating or gaining new skills, or staying current in a subject area.
If a student later decides to pursue a degree, the credits earned may apply to degree or certificate requirements. Non-degree seeking students are subject to academic policies. Students are encouraged to meet with a Success Coach to properly register for courses. Course pre-requisites and/or co-requisites may not need to be met depending on course. Financial aid is not available for non-degree seeking students.
Fee Waiver for Senior Citizens
Persons 60 years and older who have resided in Ohio for at least one year are eligible to enroll in up to four credit hours per semester on a space-available basis without payment of tuition for instructional and general fees. However, some courses may require fees for security, lab supplies, books, or other materials. These fees are not covered by the senior citizen fee waiver. For more information, contact Student Services at 740-588-5000.
Veterans Benefits and Transition Act of 2018
Zane State College permits any student veteran who receives the GI Bill® Chapter 31 or Chapter 33 to attend or participate in courses of education during the period beginning on the date on which the individual provides to the educational institution a certificate of eligibility for entitlement and ending on the earlier of the following dates:
- The date on which payment from Veteran Affairs is made to the institution.
- 90 days after the date the institution certified tuition and fees following the receipt of the Certificate of Eligibility (COE).
Zane State College ensures no penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement of funding from the Department of Veterans Affairs under chapter 31 or 33.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at http://www.benefits.va.gov/gibill.
Non-Discrimination and Anti-Harassment Policy
Zane State College is committed to maintaining a workplace and an academic environment free of discrimination and harassment. Therefore, the College shall not tolerate discriminatory or harassing behavior by or against employees, vendors, customers, students or other persons participating in a College program or activity.
Employees and students are expected to assist in the College’s efforts to prevent discrimination or harassment from occurring. Administrators, supervisors and employees who have been designated to act on behalf of the College are specifically responsible for identifying and taking proper action to end such behavior.
While the College does not tolerate any form of discrimination or harassment, the Non-Discrimination/Anti-Harassment Policy and related procedures are intended to cover discrimination and harassment based on protected class. Protected classes for purposes of this policy are sex, race, color, religion, national origin, ancestry, age, disability, Genetic Information Nondiscrimination Act (GINA), military status, sexual orientation, and gender identity and expression.
Anyone who is subjected to conduct that creates an intimidating or hostile environment, regardless if the conduct is based on a protected class, shall report the conduct to a person outlined in the Reporting Incidents and Reporting Incidents Involving Minors below. The full policy including definitions and examples may be viewed at https://www.zanestate.edu/title-ix/.
Computer and Lab Usage Policy
In support of its mission, Zane State College, within the parameters of institutional priorities and financial capabilities, intends to provide access for students, faculty, and staff to local, national and international sources of information.
The policy for Responsible Use of Information Resources contains the governing philosophy for regulating faculty, student, and staff use of the College’s Information Technology resources including, but not limited to, academic and administrative computers and software, telephone services, audio-visual and learning spaces resources. In adopting this policy, the College recognizes that all members of the College community are also bound by local, state, and federal laws governing the use of these resources.
Access
Access to the College’s information resources and facilities is a privilege granted to Zane State College employees and students. The College reserves the right to extend, limit, or revoke privileges and access to these resources. Any member of the College community who, without authorization, accesses, overburdens services, destroys, alters, dismantles, or disfigures College information technologies, properties or facilities, including those owned by third parties, thereby threatens the environment of increased access and sharing of information. He/she also threatens the security within which members of the community may operate and, in the view of the College, has engaged in unethical and unacceptable conduct.
Zane State College’s information resources, including the campus network and access paths it provides to off-campus resources such as the Internet, are facilities of the College and are designed to advance the mission of the College. The College strives to operate the network reliably, efficiently, securely, legally, and in accordance with College policies. To accomplish this, the College may exercise its right to log access to and use of all resources on the network as well as the traffic that flows through the network.
Although information can be monitored and logged by the network, the College does not routinely monitor individual activities or the content of their work while using campus resources. However, if circumstances indicate a user or a user’s computer is causing problems with operation of the network or other information resources, or is violating laws or College policies, the College will take all appropriate steps to identify the cause of the problems. This may include using information logged by the system or collected about users and their computers. If policies are violated, offending users will be dealt with according to established procedures. If there are indications of local, state, or federal law violations, College personnel will cooperate with appropriate officials to identify and prosecute offenders. This will include providing information about machines and user activities that might be involved in the violations.
It is the responsibility of each user (faculty, staff and student) to set strong passwords and to ensure their passwords remain private. Sharing of accounts and passwords is a violation of this responsible use policy.
Prohibited Behaviors
- Use or attempted use, not authorized by the College, of an information resource account;
- Disguising or attempted disguising of the identity of an information resource account or information resource in use;
- Allowing other people to use a student’s information resource account or the accounts of others in the absence of the owner of the account;
- Use of College telecommunications network to gain or attempt to gain unauthorized access to local or remote information resources, including attempted access to other’s account or information. No machine configured to operate as a network server shall be connected to the campus network by any method (data jacks, hubs, wireless or other connections) without written approval from the senior technology officer.
- Acts performed knowingly or deliberately which are intended to or have the effect of impacting adversely the operation of information resources and/or denying service to other users of the resources. This includes, but is not limited to, the unauthorized use of accounts for the purpose of sending email mass mailings or chain letters, or executing programs that impede the operation of the network;
- Modification of computer diskettes, files, disks, programs or other information resources belonging to the College or other persons without the owner’s permission;
- Installation of any personal networking device, including but not limited to: wireless access points, routers, storage. Use or installation of a program or device which is intended to scan or damage an information resource file, system or network;
- Circumvention or attempts to circumvent information resource protection measures;
- Violation of licensing agreements for information resources;
- Reading, copying, deleting or altering in any way information resource communications, files, or software belonging to others without their permission, unless authorized by the President, the senior technology officer, or Presidential designee;
- Use of any College information resource for purposes other than educational/administrative work directly related to the mission of the College or personal communications, unless approved by the President or Presidential designee.
- Use of information resources for commercial enterprises and/or financial gain.
Process for Reporting Suspected Inappropriate Behavior
Any suspected actions that counter the responsible use of technology services should be reported immediately to the Tech Help and/or the senior technology officer. Information Technology Services (ITS) team members will respond accordingly within local and federal law requirements.
Copyrighted Material and Intellectual Rights
Respect for the scholarly work and intellectual property rights of others is essential to the educational mission of any institution. Zane State College, therefore, endorses the following 1987 EDUCOM/ ADAPSO statement on Software and Intellectual Rights. “Respect for intellectual labor and creativity is vital to academic discourse and enterprise. This principle applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgement, right to privacy, and right to determine the form, manner, and terms of publication and distribution.”
Because electronic information is volatile and easily reproduced, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorized access, and trade secret and copyright violations, may be grounds for sanctions against members of the academic community.
Violations of the Digital Millennium Copyright Act (DMCA) will be handled through the ITS DMCA Procedures. Federal copyright law prohibits duplication of copyrighted software. Most of the applications software used at Zane State College is copyrighted software.
Internet Usage
There may be material on the Internet that may be considered objectionable to the user. Users should be aware that it is strictly the choice of the person accessing the Internet as to whether they will view certain material on the Internet. With that in mind, users are advised to carefully consider their requests for information and the possibility of objectionable material being displayed. Additionally, certain activities may represent legal issues, and could include but not be limited to the following: causing harm to other outside networks, improper communication through the use of chat rooms, improper communication on the Zane State College network system with others on campus, or with individuals outside of our network. Under no circumstances should materials be downloaded from the web to any Zane State College computer or other resource.
Installation of Software
Software will be installed only by Information Technology Services. Students may not use ANY software that has not been previously authorized by Zane State College on institution owned assets.
Students requiring special software applications (e.g., Information Technology students working on projects) must have written permission from the appropriate Dean. Once approved, Information Technology Services personnel will perform installation of the software. Special software applications will be installed on a temporary basis, on specified systems, and removed at a designated time by Information Technology Services personnel.
Sanctions
Violation of computer use policies may result in sanctions by the College. Sanctions for violations will be handled by due process at the discretion of College administration. Computer and data network use infractions may also constitute violation of local, state, or federal law; civil actions or criminal prosecution and sanctions may be applicable independently. The appropriate agencies or parties will carry out such actions.
Students using unauthorized software will be warned. If a student persists in using unauthorized software, the Division Dean will take appropriate action. This includes the recommendation of disciplinary probation or dismissal.
If unauthorized software is discovered during routine systems checks, it will be uninstalled, and the appropriate Dean will be notified.
Firearms Policy
It is the policy of Zane State College that no student, employee, or visitor shall have in her/his possession while on the Zane State College/Ohio University-Zanesville campus any firearms unless required to do so by being enrolled in or instructor of an official Zane State College course in which instruction on the use of that firearm is being delivered.
- Students: When enrolled in courses which include firearms instruction, it may be necessary to transport firearms (unloaded) to and from class. Firearms will not be carried or worn into a classroom or lab unless directed to do so by the instructor.
- Instructors: Firearms or other weapons are not to be carried or worn into a classroom or lab except for an approved firearms/weapons training class.
- Instructors and students are to transport firearms to and from the class in which weapons instruction is being delivered in closed containers. A closed gym bag is an example for carrying handguns while a typical rifle or shotgun case may be used for long guns. Carrying a handgun in a holster is not satisfactory. Carrying a shotgun or rifle, broken down, exposed to view is not satisfactory.
- Guest Speakers: On-duty law enforcement, probation and parole officers who appear in our classrooms as guest speakers are exempt from these restrictions.
Any infractions of the Zane State College weapons policy will be handled via appropriate local, state, and/or federal laws, and/or College disciplinary procedures.
Alternative Credit
Advanced Placement Credit
The State of Ohio, working through the University System of Ohio, has initiated policies to facilitate the ease of transition from high school to college as well as between and among Ohio’s public colleges and universities. The Ohio Department of Higher Education provides a site to review how Advanced Placement (AP) scores translate into college credit (visit https://transfercredit.ohio.gov/ and click on High School).
- Students obtaining an AP exam score of 3 or above will be awarded the aligned course(s) and credits for the AP exam areas(s) successfully completed.
- General Education courses and credits received will be applied towards graduation and will satisfy a general requirement if the course(s) to which the AP area is equivalent fulfills a requirement.
- If an equivalent course is not available for the AP exam area completed, elective or area credit will be awarded in the appropriate academic discipline and will be applied towards graduation where such elective credit options exist within the academic major.
Students can view their AP scores and request to have an official copy sent to Zane State College by visiting the official CollegeBoard® website at https://apscore.collegeboard.org/scores.
Credit by Examination
A student may, upon submission of a completed Credit by Examination form to The Testing Center, take a proficiency examination in order to receive credit for selected courses. A $50 fee is charged for each proficiency examination taken and must be paid prior to scheduling the exam. Upon successfully passing the examination, the earned credit will be officially entered onto the transcript as a grade of “CE.”
A credit by examination for any course may be taken only one time. The exam must be taken prior to the completion of the first five business days of the semester in which the student desires to take the exam. Students may apply for and take the exam prior to enrollment. In some situations, exams can be scheduled throughout the semester. Students who fail a course are not permitted to apply for credit by examination and must retake the failed course. Students who do not pass a credit by examination will not be permitted to gain credit by completing another proficiency exam. Credits earned by proficiency examinations may not be accepted by other colleges for transfer credit.
College Level Examination Program (CLEP)
The Ohio Department of Higher Education, working with Ohio public institutions of higher education and statewide faculty panels, has developed policies to recognize students’ prior learning and to facilitate the articulation and guaranteed transfer of such learning among Ohio’s public colleges and universities.
College credit is guaranteed for students who achieve an established College-Level Examination Program (CLEP) test score for exams that have been endorsed statewide as college level. Statewide faculty panels have aligned CLEP exams to equivalent Ohio Transfer 36 (OT36) and Transfer Assurance Guide (TAG) courses, as appropriate. If an equivalent course is not available for the CLEP exam area, the student will still receive credit applied towards graduation with a comparable elective or other credit-bearing course.
More information about the Zane State College courses aligned with CLEP can be found online at the Ohio Department of Higher Education CLEP webpage (https://transfercredit.ohio.gov/initiatives-upd/clep/college-level-examination-program-clep).
Prior Learning Assessment
A student may apply for Prior Learning Assessment (PLA) credit as substitution for academic program/course curricula requirements. Non-traditional credits awarded should not exceed two-thirds of the program courses required to complete a program. Students receiving non-traditional credit must meet the residency requirement for their degree. Credits earned through Prior Learning Assessment may not be accepted by other colleges for transfer credit.
Students may apply for either portfolio review or certification and credentialed experience. Applications and guidelines may be obtained from the Registrar’s Office at https://my.zanestate.edu/ICS/Academics/General_Academic_Information__Alternative_Credit.jnz. Those completing standardized state recognized credentials will be reviewed on a case-by-case basis. Graduates of a state recognized Ohio Peace Officer Training Academy (OPOTA) will be awarded the same credit hours that are granted to Zane State College OPOTA graduates, with a waiver of the residency requirement.
If students are uncertain about how past experience may relate to coursework, an appointment with a program advisor or course subject expert is recommended.
Students will be assessed a minimum fee for evaluation of a portfolio or certification/credential. This fee is charged regardless of credit status after evaluation. Additional cost will be incurred when evaluating a portfolio for more than one course. Please refer to the online published fee schedule.
Military Training and Academic Credit
Some training courses provided by the Armed Forces may be the equivalent of college courses and transfer credit may be obtained by forwarding an official military transcript to the Registrar’s Office for evaluation. A Guide to the Evaluation of Educational Experiences in the Armed Services provided by the American Council on Education (ACE) and the recommendation of the appropriate Academic Dean are used to determine the amount of credit to be awarded.
Career-Technical Education Experience
Students who have satisfactorily completed an approved secondary or post-secondary program in career-technical education may be eligible to receive credit in similar programs at Zane State College. Credit will be evaluated by the student’s advisor and approved by the appropriate Academic Dean. Articulation agreements exist with several career centers in specific subject areas. There is no charge for an evaluation in these cases.
Transfer Policies and Procedures
Transfer to/from an Ohio Public College or University
The Ohio Department of Higher Education, following the directive of the Ohio General Assembly, developed a statewide policy to facilitate students’ ability to transfer credits from one Ohio public college or university to another in order to avoid duplication of course requirements.
Ohio Transfer 36 (OT36) is a subset or entire set of a colleges or university’s general education requirements and consists of a minimum of 36 semester hours of courses in the following areas: English, mathematics, arts and humanities, social and behavioral sciences, natural and physical sciences, and interdisciplinary study.
The OT36 completed at one college or university will automatically meet the requirements of OT36 at another college or university once the student is admitted. Students may be required, however, to meet additional general education requirements beyond OT36 at the institution to which they transfer.
Since many degree programs require specific courses that may be taken as a part of the general education program or OT36 at an institution, students are encouraged to meet with an academic advisor at the institution to which they plan to transfer early in their academic career. Because of specific major requirements, early identification of a student’s intended major is encouraged. Advisors at the institution to which a student wishes to transfer should be consulted regarding OT36 or general education courses and any specific program requirements that can be completed before transfer.
Ohio Transfer 36 (visit https://transfercredit.ohio.gov/students/student-programs/ohio-transfer-36 for most current issue)
English/Oral Communication (Minimum of 9 credit hours)
Mathematics (Minimum of 3 credit hours)
Natural Science (Minimum of 6 credit hours)
Arts and Humanities (Minimum of 9 credit hours)
Courses must be taken in at least two different subject areas
Social and Behavioral Sciences (Minimum of 9 credit hours)
Courses must be taken in at least two different subject areas
Total hours: 36. Ohio Transfer 36 courses are subject to change as directed by the Ohio Department of Higher Education.
Computer Accessible Transfer Information
The Ohio Department of Higher Education also established a Transfer Assurance Guide (TAG) system in conjunction with a nationwide computerized Course Applicability System (CAS). This combined system enables college and university advisors and individual students to access via computer course transfer potential information at virtually all public (and a few private) institutions of higher education in the State of Ohio and even more participants throughout the nation. In Ohio, higher education institutions have matched standard courses for transfer potential. All public institutions are mandated to investigate transfer potential with institutions from which they receive a set minimum number of transfer students annually. This Ohio data is available online at https://www.transferology.com/index.htm.
Transfer to/from an Independent College or University
Because independent and proprietary colleges do not participate in Ohio Transfer 36, transferring credit to/from independent institutions will vary. Students endeavoring to transfer to Zane State College from an independent or proprietary college should schedule an appointment with the Registrar’s Office and/or the program director of the desired program to determine if credit will transfer. During the process, students will be required to provide transcript information and supporting documentation such as syllabi which must describe in detail the learning outcomes and course content, in detail, of courses taken at the independent college. Based on a thorough review of the provided material, credit may or may not be awarded. Students transferring to an independent or proprietary college from Zane State College are encouraged to check with that college’s registrar’s office to verify ability to transfer credit.
Transfer Credit
Prior to official determination of whether college coursework taken at another institution will be accepted and applied toward a degree, an official transcript must be on file in the Registrar’s Office. When course content is similar to a course offered at Zane State College with a recorded grade of D or better, credit will be awarded if taken at a regionally accredited institution. Transfer credit appears as “TA,” “TB,” “TC,” “TD,” on Zane State College transcripts and is not used in computing grade point average. Admission to Zane State College does not guarantee that a transfer student will be automatically admitted to all programs at the College. Once admitted, transfer students shall be subject to the same regulations governing applicability of catalog requirements as all other students. Furthermore, transfer students shall be accorded the same class standing and other privileges as all other students on the basis of the number of credits earned. All residency requirements must be successfully completed prior to the granting of a degree.
Transfer students who do not submit an official college transcript from their prior institution should submit their high school transcript or take placement tests for appropriate academic advising and registration. Students who choose to submit an official college transcript at a later date will not be awarded transfer credit and will not receive a refund for equivalent courses currently enrolled in or previously completed at Zane State College, no matter what grade was earned.
The Financial Aid Office requires official college transcripts from all previous colleges attended for students selected for verification due to unusual enrollment history. Veteran Affairs also requires that any student utilizing Veterans Educational Benefits submit official transcripts from all institutions of higher education attended. Failure to provide them will result in ineligibility for federal financial aid and/or Veterans Educational Benefits. Students who apply to a selective entry health program may be required to submit official college transcripts from all previous colleges as part of the application.
Waiver of General Education Requirements for Earned Degrees Policy
A student submitting a transcript demonstrating completion of an associate degree or higher from a regionally accredited institution will be deemed to have completed Zane State College’s general education requirements for an associate of applied business or associate of applied science program. However, the student may be required to complete additional general education courses in order to satisfy a program’s curriculum and/or accreditation requirements if the student does not have the required transfer course equivalency.
Transfer Credit Appeals Process
A student disagreeing with the application of transfer credit by the College may appeal the decision by contacting the Registrar’s Office. If a transfer student’s appeal is denied by the institution after all appeal levels within the institution have been exhausted, the institution shall advise the student in writing of the availability and process of appeal to the state-level Articulation and Transfer Appeals Review Committee. This committee shall review and recommend to institutions the resolutions of individual cases of appeal from transfer students who have exhausted all local appeal mechanisms concerning applicability of transfer credits at receiving institutions.
Responsibilities of Students
In order to facilitate transfer with maximum applicability of transfer credit, students who intend to transfer from Zane State College to another college should plan a course of study that will meet the requirements of a degree program at the receiving institution. Specifically, students should identify, early in their collegiate studies, an institution and major to which they desire to transfer. Furthermore, students should determine if there are language requirements or any special course requirements that can be met during the freshman or sophomore year. This will enable students to plan and pursue a course of study that will articulate with the receiving institution’s major. Students are encouraged to seek further information regarding transfer from both their advisor and the college or university to which they plan to transfer.
Transfer of Zane State College Credits to Another Institution
Students who decide to transfer to another college before or after completing a certificate or degree program at Zane State College should check carefully with the receiving institution to determine what transfer credit will be awarded. The exact amount of transfer credit students can expect to receive depends upon the program pursued at Zane State College and the type of program entered at another college. Transcripts can be requested from the Registrar’s Office online at www.zanestate.edu. Transcripts will not be released if there are financial or other obligations to Zane State College.
Zane State College Transient Students
A student in good standing may be approved to take courses at another regionally accredited institution on a transient basis. Zane State College students must complete a Transient Student Form available at the Registrar’s Office or online for each term utilized. The completed form must be delivered to the intended institution prior to course enrollment. Courses taken without an approved form may not be accepted for credit at Zane State College. Transfer credit will be awarded for those approved courses where a grade of “D” or better is earned (with the exception of courses that require a “C” or better as determined by certain programs at Zane State College). Students may not take courses for transfer credit at another institution while on suspension or dismissal from Zane State College. Students may not enroll in courses at another institution for which they have not met Zane State College prerequisites if the intent is to transfer those courses back to Zane State College.
Sexual Harassment and Sexual Misconduct Policy
Zane State College:
- reaffirms its commitment to an academic, work, and study environment free of inappropriate and disrespectful sexual conduct and communication in any form. All students and employees are protected under and subject to the guidelines of this policy.
- The College will conduct its programs, services and activities in accordance with applicable federal laws, including Title IX of the Education Amendments of 1972, state and local laws, and College policies.
- This policy prohibits all forms of sexual or gender-based harassment and sexual misconduct, including sexual violence, domestic violence, dating violence, and stalking.
- This policy prohibits retaliation against an individual because of their good faith participation in the reporting, investigation, or adjudication of violations of this policy.
- All students and employees have a responsibility to be aware of this policy’s contents, to abide by its terms, and assist in its enforcement. All supervisory personnel will ensure that those under their supervision are aware of the policy, receive a copy of it, and will from time to time, reinforce the College’s commitment to the policy. From time to time, one or more College offices will disseminate materials throughout the College concerning the effective prevention of sexual harassment and sexual misconduct.
- The College reserves the right to investigate circumstances that may involve sexual harassment or sexual misconduct in situations where no complaint, formal or informal, is filed.
- The Title IX Coordinator is responsible for the administration of this policy. One or more Deputy Title IX Coordinators may be designated to carry out any duties of the Title IX Coordinator.
- The President, the Title IX Coordinator, the Title IX Deputy Coordinator and every employee is responsible for assuring compliance with this policy.
- In appropriate circumstances, sanctions in accordance with this policy may be implemented pursuant to applicable College policies, procedures and employment agreements.
The College prohibits sexual harassment and sexual misconduct. Sexual misconduct is a broad term that includes but is not limited to sexual assault, sexual exploitation, stalking, dating violence, and domestic violence, which are defined below.
The College prohibits gender-based harassment that includes but is not limited to acts of verbal, nonverbal, or physical aggression, intimidation, or hostility based on sex or sex-stereotyping, even if those acts do not involve conduct of a sexual nature.
The College also prohibits aiding or facilitating the commission of a violation of this policy and retaliation for making a complaint under this policy.
The College strongly encourages all individuals to seek assistance from a medical provider and/or law enforcement officer immediately after an incident of sexual violence or relationship violence, whether or not the individual plans to pursue criminal action. This is the best option to ensure preservation of evidence and to begin a timely response by law enforcement and/or the College. Any College employee who becomes aware of information that would lead a reasonable person to believe that discrimination and/or harassment has occurred must notify the Title IX Coordinator or Deputy Coordinator as soon as possible, but in any event, within, five (5) working days after becoming aware of the information. A student worker has a duty to report violations of this policy of which he/she becomes aware in the course of his/her work, when those duties include responsibility for the safety and well-being of other members of the campus community. In addition to the duty to report sexual misconduct to the Title IX Coordinator or Deputy Coordinator as identified above, in some circumstances there is a duty to report allegations of criminal conduct to law enforcement authorities. The full policy including definitions and examples as well as a complete explanation of the reporting and investigation process may be viewed at https://www.zanestate.edu/title-ix/. Reporting incidents and reporting incidents related to minors are also discussed below.
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