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Dec 11, 2025
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2025-2026 Policies and Procedures
3357:12-16-78-Employee Evaluation Policy
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PURPOSE/CHARTER
Zane State College is committed to ensuring that students receive high-quality instruction and services and that all areas of the institution are managed with efficiency, professionalism, and integrity. This policy establishes expectations for the regular evaluation of all full-time employees, as well as procedures for maintaining performance standards and supporting employee development.
POLICY
In accordance with Ohio Administrative Code 3358:17-20-07, the College will conduct performance evaluations to:
- Maintain high levels of individual and organizational performance
- Identify opportunities for professional growth and development
- Provide constructive feedback for continuous improvement
- Support personnel decision-making processes (e.g., retention, promotion, professional development)
All evaluations must be documented, reviewed with the employee, and filed with the Human Resources office.
SCOPE/POLICY GUIDELINES
This policy applies to all full-time faculty, full-time staff, and administrators at Zane State College, excluding the President. It also outlines evaluation expectations for part-time employees based on role and scheduling.
Administrative and Support Staff:
- All administrative, support, and regularly scheduled part-time employees will be evaluated annually.
- Evaluations are conducted by the employee’s immediate supervisor.
- The President is evaluated by the Board of Trustees.
- Once completed and signed by both the supervisor and the employee, evaluations are submitted to Human Resources for inclusion in the personnel file.
Instructional Faculty:
- All full-time instructional faculty will be evaluated annually.
- Part-time instructional faculty will be evaluated according to their rank and/or as needs arise.
- Evaluations are conducted by the appropriate dean or designee.
- Student Observation of Instruction Surveys contribute to the instructional evaluation process.
- All evaluation forms must be signed by both parties and submitted to Human Resources for filing. Forms are available on the college intranet and in the HR office.
Appeals Process:
- Any employee may appeal their evaluation through the Office of Human Resources in accordance with the Evaluation Appeals Procedure.
NON-COMPLIANCE
Failure to comply with evaluation procedures may result in administrative follow-up, impact eligibility for advancement or merit-based opportunities, and be addressed through appropriate personnel policies. Evaluations not submitted or performed may be considered a violation of supervisory responsibilities. Sanctions for misconduct or violations of this policy may include, but are not limited to, one or more of the following:
- Oral and/or written warning.
- Probation, suspension, or termination of employment.
- Legal action according to applicable laws and contractual agreements.
POLICY APPROVAL
I have read and understand the Zane State College Employee Evaluation Policy and Guidelines. I understand that if I violate the rules explained herein, I may face legal or disciplinary action according to applicable laws or company policy.
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