A.POLICY

Vacation leave is accrued or earned based on the employee’s length of service and the time actually worked. Employees may not take paid vacation leave until they actually have earned the vacation. Accrued vacation hours may be carried over from one fiscal year to the next up to a maximum of 240 hours for administrative staff and professional staff, 160 hours for support staff with one through five years of service, and 240 hours for support staff with six or more years of service. Employees may not receive vacation pay in lieu of time off. In addition, employees will not be paid for any unused vacation remaining unless employment is terminated. The maximum cash payout for any unused vacation leave when ending employment with the College is 240 hours.

B.POLICY GUIDELINES

Employees may request and utilize vacation leave in any increment approved by the supervisor. Vacation requests should be approved three (3) working days in advance of requesting dates of usage. (Leave form may be obtained through My ZSC.)

1. Administrative Staff (Salary Grades 12-17)

Administrative staff shall earn four weeks of vacation per year. The hourly rate of accumulation will be 6.7 hours per pay.

1. Professional Staff (Salary Grades 7-11)

Professional staff shall earn three weeks of vacation per year up through year five. The hourly rate of accumulation will be 5.0 hours per pay. Beginning with the sixth year of full- time service with the College, professional staff shall earn and accrue vacation according to the following schedule:

The effective date for earning said rate of accumulation shall be the first full pay period after the employee’s anniversary date.

1. Support Staff (Salary Grades 1-6)
   1. Support staff shall earn two weeks of vacation per year up through year five. The hourly rate of accumulation will be 3.4 hours per pay. Beginning with the sixth year

of full-time service with the College, support staff shall earn and accrue vacation according to the following schedule:

The effective date for earning said rate of accumulation shall be the first full pay period after the employee’s anniversary date.

1. Beginning with the eleventh year of full-time service with the College, support staff shall earn and accrue vacation according to the following schedule:

The effective date for earning said rate of accumulation shall be the first full pay period after the employee’s anniversary date.

4) Part-time Annual Employees

An individual employed for less than forty hours but more than thirty hours per week shall be entitled to a prorated amount of vacation leave earned based upon the number of hours employed and the individual’s appropriate salary schedule classification. (Example - support staff with less than six years of service: 6.5 hours per day x 4 days per week x 52 weeks per year = 1352 divided by 2080 = .65 x 3.4 hours = 2.21 hours accumulated vacation hours per pay period.)

1. POLICY HISTORY

• Policy revised and adopted June 2005
• Policy effective July 1, 2005
• Policy revised and adopted November 2011
• Policy approved by President’s Cabinet April 2017
• Policy reviewed by the Human Resource Advisory Council September 2021; minor and inconsequential modifications were made to the policy