A.POLICY

This policy provides guidance on the use of College granted sick leaves of absence.

 

B.POLICY GUIDELINES

 

Annual employees, with supervisor approval, may use sick leave for absence due to illness, pregnancy, disability, injury, exposure to contagious disease which could be communicated to others, healthcare appointments, and for absence due to illness, injury or death (please see section (D) Bereavement) in the employee’s immediate family. “Immediate family” is defined as spouse, children, parents, brothers and sisters, grandparents, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, grandchildren, and members of the immediate household.

 

1. The previously accumulated sick leave of a person who has been separated from public service, whether accumulated pursuant to section 124.38 or 3319.141 of the Revised Code or pursuant to this policy, shall be placed to the individual’s credit upon re-employment in the public service, provided that such re-employment takes place within ten years of the date of the last termination from public service. An employee who transfers from another Ohio public agency to Zane State College shall be credited with the unused balance of the accumulated sick leave up to 960 hours.

 

1. Full-time annual employee (faculty and non-faculty)

 

Full-time employees working 30 hours or more per week will receive 4.2 hours of sick leave per pay or 100 hours with no limitation of maximum accrual.

 

1. Part-time annual employee (non-faculty)

Part-time employees who work 20-29 hours per week will receive 3.6 hours of sick leave per pay or 86.4 hours with no limitation of maximum accrual. Part- time employees who work less than 20 hours per week are not entitled to sick leave.

1. Sick Leave Guidelines

 

1. Full-time annual employee and part-time annual employee (non-faculty)

 

1. Employees are responsible for notifying their immediate supervisor prior to the workday in the event of illness, injury, etc.

1. Application for sick leave must be submitted utilizing the current College process immediately upon returning to duty.

 

1. The request must be approved by the immediate supervisor.

 

1. It is the responsibility of the immediate supervisor to ensure that all sick leave taken is reported to the payroll administrator in the business office.

 

1. In the event of absence due to illness of five or more consecutive working days, the employee must present a physician’s statement confirming the nature of the illness.

 

1. Faculty

 

1. Faculty are responsible for notifying their appropriate dean prior to their class meeting in the event of illness.

 

1. Application for sick leave must be submitted utilizing the current College process immediately upon returning to duty.

 

1. The request must be approved by the division dean.
2. It is the responsibility of the division dean in each area to ensure that all sick leave taken is reported to the payroll administrator in the business office.
3. A faculty member will be charged the amount of hours they were scheduled to work on any given day when calling off sick; if a faculty member utilizes sick leave for an entire work week, then 40 hours of sick leave will be charged. In the event that a faculty member is present at work for part of a day but leaves because of illness, only the hours missed to complement the scheduled hours for the day will be taken.
4. A faculty member will be charged for one hour of sick leave for every hour missed because of a healthcare appointment, i.e., medical, dental, vision, etc.
5. Full-time faculty who are on part-time status during the summer or during inter-session classes will be charged one hour of sick leave for every hour missed because of illness, injury, healthcare appointments, etc.
6. In the event of absence due to illness of five or more consecutive working days, the employee must present a physician’s statement confirming the nature of the illness.

1. Cash payment of sick leave credit upon retirement

 

Each full-time Zane State College employee with ten years or more of full-time service with the College shall be entitled to payment based on the employee’s rate of pay at retirement for one-fourth of the employee’s accrued but unused sick leave at retirement up to a maximum payout of 240 hours. An eligible employee must simultaneously retire into either the state teachers, school employees, or alternative retirement program and from active service with the College. Payment for sick leave on this basis shall be considered to eliminate all sick leave credit accrued by the employee at that time. Such payment shall be made only once to any employee.

Confirmation of retirement shall be obtained from the appropriate retirement system.

 

1. Bereavement Leave

 

1. Bereavement leave may be taken in the event of death in the employee’s immediate family. “Immediate family” (including step family members) is defined as spouse, children, parents, brothers and sisters, grandparents, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, grandchildren, and members of the immediate household. A maximum of five days of sick leave may be taken for bereavement.

 

1. POLICY HISTORY

 

• Policy revised and adopted November 2004
• Policy effective December 20, 2004
• Policy updated and adopted May, 2007
• Policy revisions approved by the Board of Trustees April 2017
• Policy revisions approved by President’s Cabinet and Board of Trustees March 2019
• Policy reviewed by the Human Resource Advisory Council October 2020; minor and inconsequential modifications were made to the policy
• Policy revisions approved by President’s Cabinet October 2023. Due to OAG Opinion No. 81- 062 this policy no longer requires Board of Trustee approval.

 

D.INITIATING DIVISION

 

Office of Human Resources

E.POLICY REVIEWERS

Office of Human Resources Human Resource Advisory Council