A.POLICY

Pursuant to the provisions of section 3357.09 (K) (Powers and duties of board of trustees. Prescribe rules for the effective operation of a technical college, and exercise such other powers as are necessary for the efficient management of such college) of the Ohio revised code, Zane State College has established an Employee Leave Donation Program. The intent of the Employee Leave Donation Program is to allow employees to voluntarily provide assistance to their co-workers who are in critical need of leave due to the serious illness or injury of the employee. Critical need will be determined by a committee composed of the President, the employee’s supervisor, and a representative from Human Resources on a case by case basis.

B.POLICY GUIDELINES

The Employee Leave Donation Program shall not be used for the care of newborn or adopted children. This policy does not discriminate against women whose disability is based upon pregnancy or childbirth.

1. An annual employee may receive donated leave (either vacation or sick leave) up to the number of hours they are scheduled to work each pay period, if the employee who is to receive donated leave:

1. has a serious illness or injury;
2. has no accrued leave;
3. has applied for any paid leave, workers’ compensation, or benefits programs for which the employee is eligible. An employee who has applied for programs may use donated leave to satisfy the waiting period for such benefits, when applicable;
4. has provided documentation from an attending physician. In the event the employee is incapacitated, another employee and/or member of immediate family may initiate action for the employee to receive donated leave;
5. has approval of critical need from review committee every 120 days. The committee will review the critical need for continued donation approval and estimate the total number of donated hours needed. If the employee should be released to return to work prior to the 120-day review, they are obligated to inform Human Resources.
6. Employees may donate leave if the donating employee:
   1. Voluntarily elects to donate leave and does so with the understanding that donated leave will not be returned;
   2. Donates a minimum of the equivalent of one scheduled workday.