PROCEDURE

This procedure governs the development, review, approval, and implementation of administrative policies and procedures at Zane State College. It ensures consistency, transparency, and alignment with institutional goals, while promoting input from relevant stakeholders. Governance-level policies approved by the Board of Trustees are not subject to this process.

PROCEDURE GUIDELINES

Development Phase

1. The individual planning to propose or revise a policy or procedure (initiator) consults with a member of Senior Team (CAO or equivalent) to discuss the proposal and gain approval to proceed.
2. The Senior Team member provides guidance on policy alignment with strategic priorities, and ensures correct formatting using the College’s approved policy template.
3. The initiator collaborates with subject matter experts and internal stakeholders affected by the proposed policy to gather input and determine best practices. External benchmarking (e.g., peer institutions or statewide expectations) may also be conducted.
4. The initiator integrates feedback into the draft policy or procedure and shares it again with key stakeholders for further review and comment.
5. Once the draft is finalized, the initiator submits it to their Senior Team member, who forwards it to the President’s Cabinet for initial review consideration and places it on the Cabinet agenda.

Review Phase

1. The President’s Cabinet reviews the submitted draft and determines whether additional input is needed from campus-wide committees such as:
   1. Faculty Senate
   2. Staff Senate
   3. Data Advisory Council
   4. Policy Review Committee
   5. Other departments or stakeholders as applicable
2. Committee chairs or leads will have up to 30 calendar days to return comments to the initiator or