A.POLICY:

The Grade Change Policy at Zane State College ensures a consistent and transparent process for faculty to submit grade changes for students. Grade changes are permitted in cases of clerical errors, miscalculations, or successful student appeals. The policy promotes academic integrity and fairness in the grading process while maintaining proper documentation and approval procedures.

B.POLICY GUIDELINES:

1. Eligibility for Grade Changes:
   • Grade changes may be requested by faculty for the following reasons:
     • Error in calculating the grade: A miscalculation of the student’s grade by the instructor.
     • Incorrect grade submitted: A grade was incorrectly recorded or submitted.
     • Approval of student grade appeal: Following the approval of a student-initiated grade appeal.
     • Other: In cases where there is a valid rationale not covered by the above categories, faculty must provide a detailed explanation for the grade change request.
   • This form is not to be used for changing Incomplete grades. Faculty must update Incomplete grades via My ZSC before the stated deadline.
2. Process for Submitting a Grade Change:
   • Faculty must complete the Grade Change Request form, ensuring all required fields are filled, including:
     • Student Name
     • Student ID
     • Instructor Name
     • Term/Year the course was taken
     • Course ID and Section
     • Current and Revised Grade (from        to      )
     • Reason for Grade Change
     • If issuing an F or FN grade, the Last Date of Attendance must be provided.
   • The form must be signed by the instructor and submitted to the division dean for approval.
   • After the division dean’s approval, the form will be forwarded to the Registrar’s Office for final processing.
3. Approval Process:
   • Grade changes require approval from the division dean before submission to the Registrar’s Office.