PURPOSE

 

To outline the process by which current faculty or staff may request to present a diploma cover to their direct relative during the commencement ceremony.

 

ELIGIBILITY

 

• The presenting individual must be a current Zane State College faculty or staff member.
• The graduating student must be a direct relative of the faculty/staff member (e.g., child, stepchild, grandchild).
• Requests involving friends or non-relatives will not be approved.

 

PROCEDURE GUIDELINES

 

1.Submit a Request

Faculty or staff must complete and submit the Diploma Cover Presentation Request Form no later than two weeks before the commencement ceremony. The form will be available through a link on My ZSC-Employee Page.

2.Approval and Notification

Approved requests will be confirmed via email by the Registrar’s Office. Denied requests will also be communicated with a reason for the decision.

3.Commencement Day Instructions

1. Approved faculty/staff members will receive instructions regarding lineup, timing, and stage procedures.
2. They will be guided by the Commencement Committee on when and how to present the diploma cover on stage.
3. Professional attire is required, and academic regalia is strongly encouraged, especially if walking in the ceremony.

4.Limitations and Expectations

1. Presenters must maintain the formality and decorum of the ceremony.
2. No gestures are permitted beyond the formal handing of the diploma cover and brief congratulatory greeting (e.g., a handshake or hug).

Procedure Owner	Registrar’s Office
Procedure Reviewers	Registrar’s Office, Commencement Committee
Related Policies
Related Procedures
Effective Date	August 2025
Next Review Date	August 2030