PURPOSE/CHARTER
The purpose of this policy is to ensure that all Zane State College credit-bearing courses are delivered with a clearly defined syllabus that outlines expectations, responsibilities, and course content. The syllabus serves as a contract between the instructor and students, and supports institutional accountability, accreditation compliance, and fair academic practices.
POLICY
All instructors must inform students of course requirements, standards, objectives, and evaluation procedures at the beginning of each course. This information must be distributed digitally through the college’s Learning Management System (LMS) by the first day of class.
Each course syllabus includes three required components: Master Syllabus
- Course name and number
- Credit hours
- Course description
- Prerequisite/corequisite
- Course coordinator and credentials
- Required/optional textbooks and materials
- College-Wide Learning Objectives
- Topical outline and schedule
- Course outcomes and assessment methods
- Grading system
- Applicable college policies and procedures
- Student resources, rights, and responsibilities
Syllabus Addendum (Section-specific)
- Instructor’s contact information and credentials
- Assignment descriptions and point values
- Grading and testing guidelines
- Attendance and make-up policy
- Classroom expectations
- Semester/term details
- ODHE Transfer Approval (if applicable)
Syllabus Supplement
- A standard college-issued document that outlines current institutional policies and resources for students.
- Maintained by the CAO’s office and embedded in every LMS course shell.
Faculty are responsible for submitting electronic copies of the master syllabus and supplement to their division administrative assistant each term. Any updates to the syllabus addendum are issued by the CAO’s office. In the rare event of mid-semester changes, faculty must communicate these to students in writing and with sufficient notice.
Faculty are required to publish their course in the LMS by the first day of the term. At minimum, the following must be included:
- Preferred method(s) of communication with students
- Expected response time (within two business days)
- Expected turnaround time for graded work (within seven business days of due date) Any exceptions must be communicated to and approved by the division dean.
SCOPE/POLICY GUIDELINES
This policy applies to all faculty-full-time, part-time, and adjunct-who teach credit-bearing courses at Zane State College. It ensures consistency in course delivery and transparency for all enrolled students.
NON-COMPLIANCE
Failure to adhere to this policy may result in:
- Review by the appropriate academic dean
- Required resubmission or correction of syllabus materials
- Potential delays in course access for students
- Appropriate corrective action in accordance with faculty contracts or employee handbooks, which may include progressive discipline up to and including termination of employment in cases of repeated or serious non-compliance.
POLICY APPROVAL
I have read and understand the Zane State College Course Syllabus Policy and Guidelines. I understand that if I violate the rules explained herein, I may face legal or disciplinary action according to applicable laws or company policy.
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Policy Owner
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Chief Academic Officer (CAO)
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Policy Reviewers
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Academic Affairs Council
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Related Policies
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Academic Integrity Policy
Curriculum Policy
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Related Procedures
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Syllabi for Courses Procedure
Faculty Assignment and Load Procedure
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Effective Date
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June 30, 2025
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Next Review Date
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October 1, 2030
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