A. PROCEDURES
Students are expected to attend and participate in their classes; therefore, faculty must monitor student attendance and participation and incorporate these requirements into their course syllabi, if appropriate.
The Registrar’s Office will initiate the attendance reporting process by informing the faculty the student information system is open to input information on nonattendance. Faculty will access the course rosters through the portal and mark the name of any student on the roster who has NEVER attended. 8-week courses have shorter timeframes for submitting attendance than full-term (16-week) courses. 8-week course attendance is due at noon one week from the start day of the session. Full-term course attendance is due two weeks from the start of full-term courses.
Alternate dates will be determined each term for flex courses and CCP courses taught at high schools that do not follow the same timeframes.
A reminder will be sent in advance to instructor emails by the Registrar for each timeframe.
- Faculty must review the roster to determine if a student is sitting in class who is not listed on the course roster, notify the student they are not listed on the roster, and refer that student to the Registrar’ office. Faculty should make a reasonable attempt to contact the student before the initial attendance reporting deadline. These attempts can include, but are not limited to, the following:
- Email
- Blackboard message
- Telephone calls
- Early Alert
- Text Messages
- Faculty can solicit assistance from academic staff to assist with the outreach,if warranted.
After reasonable attempts to contact the student have been made and the student has not attended or responded to outreach, the student will be withdrawn from the class for non-attendance. A student withdrawn in this manner may be readmitted to their class with the approval of the faculty member and the Dean in consultation with the financial aid office. A financial impact may occur, and the student may have to pay out of pocket or verify there is a financial overage on their account and fill out a course Add/Drop form before they can be added back into the course.
For the purposes of Attendance Verification as required by the Registrar, attendance includes at least one of the following:
- Meeting the attendance requirements prescribed by the faculty member as stated in Blackboard and/or syllabus.
- Physically attending a class where there is an opportunity for direct interaction between the instructor and students.
- Submitting an academic assignmentTaking an exam, an interactive tutorial, or computer-assisted instruction
- Participating in an online discussion post/assignment
Attendance does not include:
- Logging into an online class without active participation
- Participating in academic counseling or advising
PROCEDURE HISTORY
Initiated by Academic Divisions and approved by Academic Affairs Dec 2024
D.INITIATING DIVISION
E.PROCEDURE REVIEWERS
- Policies Subcommittee - Oct 2024
- Academic Affairs - Dec 2024
PROCEDURE REFERENCES
a.Student Attendance and Engagement Policy, 3357:12-14-27
