A.PROCEDURE

This policy establishes the procedures for requesting a replacement diploma from Zane State College. It outlines the process, payment requirements, and conditions for issuing replacement diplomas.

 

B.PROCEDURE GUIDELINES

 

1. Request Process
   • To request a replacement diploma, students must complete and submit the Replacement Diploma Request Form, which is available on My ZSC.
   • The completed form must be submitted to the Registrar’s Office along with the required payment.
2. Name on Replacement Diploma
   • The name printed on the replacement diploma will be the same as the name on the original diploma, unless the student has submitted a Change of Personal Information form.
   • If the student has legally changed their name, they must submit the Change of Personal Information form along with legal documentation of the name change.
3. Signatures and Diploma Marking
   • The replacement diploma will bear the signatures of current college officials, not the officials from the time of the original diploma.
   • The term “Official Replacement” will be printed at the bottom of the replacement diploma.
4. Fees and Processing Time
   • There is a fee associated with the issuance of a replacement diploma.
   • Students should allow approximately four weeks for delivery of the replacement diploma once the request is processed.

 

C.POLICY HISTORY

 

• This policy is effective immediately.
• Policy revisions approved by the President’s Cabinet.

 

D.INITIATING DIVISION

 

• Registrar’s Office

E.POLICY REVIEWERS

 

• Registrar’s Office