A.POLICY

This policy establishes the procedural steps for reporting and addressing incidents of academic misconduct at Zane State College, ensuring a consistent and fair approach to maintaining academic integrity.

B.POLICY GUIDELINES

1. Documentation of Academic Violations
   • Incidents of academic violations, whether suspected or proven, must be documented in the Zane State Incident Management System.
2. Procedure for Reporting Academic Misconduct
   • Step 1: Evidence Collection
     • The instructor collects physical evidence, such as assignments, exams, or email correspondence.
   • Step 2: Initial Contact with Student
     • The instructor contacts the student to inform them of the evidence indicating potential academic misconduct.
   • Step 3: Consultation with the Academic Dean
     • Before meeting the student, the instructor consults the appropriate Academic Dean to discuss possible academic consequences and checks for prior violations.
     • If prior violations exist, proceed directly to Step 10.
   • Step 4: Meeting with the Student
     • The instructor meets with the student to present evidence and allow the student to provide a verbal or written explanation.
     • If a physical meeting is not possible, alternatives like email or virtual meetings may be used.
   • Step 5: Instructor Determination
     • After hearing the student’s explanation, the instructor decides:
       • No academic dishonesty occurred (no further action).
       • Unintentional dishonesty occurred, requiring only documentation (proceed to Step 6).
       • Intentional dishonesty occurred (proceed to Step 6).
   • Step 6: Filing the Report
     • The instructor completes the Academic Integrity Reporting Form in the Incident Report system, including evidence and a summary of conversations.
3. Review and Action by Academic Dean
   • The report is forwarded to the Academic Dean, who reviews the evidence.