3357:12-13-16-1-Transfer Credit Appeals Procedure

PROCEDURE GUIDELINES

Student Right to Appeal

• Students have the right to appeal the application or denial of transfer credits at Zane State College.
• Appeals may be filed if the student believes that transfer credits were not applied properly to their degree or certificate program.

Initial Appeal Process

• Students must submit an appeal to the Registrar’s Office.
• The appeal must include the following information:
  • Student name and ID number.
  • Courses in question (course title, number, and institution from which the credits were earned).
  • Reason for the appeal, including an explanation of why the student believes the credit should be applied differently.
  • Supporting documentation, such as course descriptions, syllabi, or official transcripts.

Institutional Appeal Process

• Upon receipt of the appeal, the Registrar’s Office will conduct a review in consultation with relevant faculty, department chairs, and academic deans as necessary.
• The College will notify the student of the appeal decision within 30 business days.
• If the appeal is denied, the student will receive a written explanation of the decision and the next steps available.

State-Level Appeal Process

• If the student is not satisfied with the institutional decision, they may appeal to the state-level Articulation and Transfer Appeals Review Committee.
• The College will notify the student in writing of their right to appeal at the state level.
• The appeal process for the state-level review includes:
  • Submission of an appeal to the Ohio Department of Higher Education using their official state-level appeal form.
  • The Articulation and Transfer Appeals Review Committee will review the case and make a recommendation.
  • The decision of the state-level committee is final and binding.

Timeline for Appeals

• Students must submit their initial appeal to the Registrar’s Office within 30 days of receiving the initial transfer credit decision.
• If appealing at the state level, students must follow the state’s deadline as outlined in the Articulation and Transfer Policy.

Documentation and Record-Keeping

• All documentation related to transfer credit appeals will be maintained by the Registrar’s Office.
• Records of appeals and decisions will be retained for five (5) years and may be used for internal review and compliance purposes.

Information and Resources

• Students can access information about the appeal process by contacting the Registrar’s Office or reviewing the Transfer Credit Policy available on the College’s website.
• The College will also provide access to information on the state-level Articulation and Transfer Appeals Process, including forms, deadlines, and procedures for submission.

POLICY HISTORY

• This policy is effective immediately.
• Policy revisions approved by the President’s Cabinet.

 

INITIATING DIVISION

• Academic Services

POLICY REVIEWERS

• Registrar’s Office

 

POLICY REFERENCES

• Forms Referenced: State Articulation and Transfer Appeal Form, Zane State College Transfer Credit Appeal Form
• Codified Rules: State Articulation and Transfer Policy, Ohio Department of Higher Education Guidelines
• Connecting Policies: Transfer Credit Policy, Articulation Agreements Policy