3357:12-20-03-Food for Meetings

A.POLICY

The purpose of this policy is to provide guidelines for food and beverage purchases for meetings.

B.POLICY GUIDELINES

The College may pay for properly documented and budgeted expense for food and beverages for business meetings in the following circumstances:

• If the meeting includes non-employee participants. Expenses should only be incurred for those individuals whose presence is necessary for the business discussion;
• If being served at an internal College-wide function; or
• If for provision of lunch for a full day meeting, and if for the provision of light refreshments for meetings of at least 4 hours.
• Requests for exceptions beyond the listed circumstances must be pre-approved by the Business Office.

 

The College shall not pay or reimburse expenses that lack documentation or a proper public purpose. Items budgeted under the food line (5420) are restricted and are not available to transfer to other budget lines.

 

POLICY HISTORY

 

• Policy adopted March 2017
• Policy updated March 2019
• Policy updated March 2024

 

D.INITIATING DIVISION

Business Services

E.POLICY REVIEWERS

Student Services, Registrar’s Office, Foundation, Human Resources, Faculty Senate, Staff Senate

F.POLICY REFERENCES

• Purchase Requisition and Purchase Order forms
• No codified rules referenced
• No connecting policies