A.POLICY
Zane State College (ZSC) provides College credit cards to administrators and may issue them to other employees with authorization of a College administrator. The college name will appear on each card in addition to the cardholder’s name. They are provided as a business tool for payment of approved business expenses. The accounting department oversees and periodically reviews the use of credit card accounts, and cardholders are responsible for the security of their own card.
B.POLICY GUIDELINES
The College credit cards are used primarily for travel expenses and shall be used exclusively for college-related business. Other expenses such as business meals (not per diems) and supplies may be charged to the credit card as long as the charges are approved purchases made in accordance with college policies.
Charges for which there are no receipts may be considered taxable income to the cardholder according to IRS regulations.
An officer, administrator, employee, or public servant who knowingly misuses a College credit card account commits the crime of misuse of credit cards and may be subject to discipline, up to and including termination, as well as criminal charges and civil liability.
POLICY HISTORY
- Policy adopted and effective March 2005
- Policy updated and adopted April 2008
- Policy updated and adopted April 2019
- Policy updated and adopted March 2024
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D.INITIATING DIVISION
Business Services
E.POLICY REVIEWERS
Business Services
F.POLICY REFERENCES
- No forms referenced
- H.B. 312; O.R.C. 9.21 requires processing details in this policy.
- No connecting policies
