MEETINGS 3357:12-11-12
Zane State College is governed by Section 121.22 of the ORC. All regular and special meetings of the Board and its committees shall be open to the public.
Rules of Order, Quorum, & Agenda
Roberts Rules of Order (most recent revised edition) shall govern the procedure of all board meetings unless it conflicts with these bylaws or the ORC.
A majority of current sitting Trustees, at the time of the meeting, shall constitute a quorum.
An agenda shall be provided by the secretary for all regular and special meetings of the Board. The following agenda for regular meetings shall consist of but is not limited to:
Date, Time and Location
Call to Order - Chair
Pledge of Allegiance
Roll Call - Secretary
Submitting of the minutes of the Previous Meetings for Approval Faculty, Staff, and Student Recognition (if applicable)
Public Participation
Senior Administrative Officers’ Reports (Optional) Correspondence
Resolutions
President’s Reports and Recommendations Board of Trustee’s Reports
Business Requiring Executive Session (Optional) Additional Items
Adjournment
Regular Meetings
The regular meetings of the Board shall normally be held on the third Monday during the months of March, April, May, and November and the fourth Monday of January and September at 5:00 p.m. at Zane State College, 1555 Newark Road, Zanesville, Ohio. These meeting dates may be adjusted based on the academic calendar, College events, and observed holidays.
Special Meetings
A special meeting of the Board shall be called by the Chair or any three (3) Trustees. All Trustees are to be personally notified at least twenty-four (24) hours before the hour of the meeting or by electronic notification at least forty-eight (48) hours before such meeting is to take place. No business shall be transacted except that for which the meeting is called.
Executive Sessions
An executive session may be called during a regular or special meeting of the Board by a majority vote of those Trustees in attendance. Executive sessions are open only to Trustees and those invited by the Chairperson. No formal business of the Board shall be transacted during executive sessions. The Board must return to the regular or special meeting for formal action and before adjournment.
Retreat Sessions
A retreat session, outside regular or special meetings of the Board, may be called by the Chair of the Board or the President of the College. The same trustee notification procedures shall be used as for special meetings. No formal business of the Board shall be transacted during retreat sessions. At the discretion of the President, a joint retreat session may be held with our Zane State College Foundation Board of Directors.
Electronic Attendance and Voting Policy for Meetings
Trustees may attend meetings via electronic means if the following criteria are satisfied.
- At least 1/3 of the trustees must attend the meeting in person.
- All votes must be taken by roll call vote.
- A Trustee who intends to attend a meeting via electronic means must notify the Chair or President no less than 48 hours before the meeting, except in the case of a declared emergency.
- A Trustee cannot attend more than half of the meetings via electronic means.
Last Reviewed: August 2024
